How To Use Onboarding Technology To Welcome New Employees & Improve Retention

Retention starts on day one. Are you using your onboarding tech with the aim of reducing turnover?

How To Use Onboarding Technology To Welcome New Employees & Improve Retention

Onboarding technology is fast becoming a key component of HR ecosystems. With so many important details to keep track of during the onboarding process, it is essential to have a dynamic system that is orderly. This not only makes your life in HR easier but it creates a lasting impression for new employees.

Effective onboarding tech gives these new employees a sense of continuous support, guidance and eases all unnecessary stress. Retention begins on day one. So, with that in mind, let’s start by looking at how onboarding tech works and how to use it to reduce turnover.

What Does Onboarding Technology Do?

Onboarding technology, such as &Team’s, can transform the recruitment workflow by giving HR the tools you need to visualise the entire onboarding process. These tools may include self-onboarding options through any digital device the new employee prefers.

By using HR tech, there is no need for tiresome actions, there is only convenience. The technology helps new hires receive their employee forms and documents online with e-signing functions. They are also able to engage directly with recruiters or HR through their chosen device.

How Does It Improve Retention?

When you have the right technology in place during onboarding, you are able to engage with new employees from the get-go. By encouraging high engagement with new staff, your company creates an open space for their initiative, building their morale, and increasing productivity. Your new employees feel connected, aware, safe, and valued by the company from the start. An inclusive working environment can increase retention exponentially.

Onboarding and Retention Link

Employees who lack initial training opportunities or feel as though they are not getting proper assistance will likely question their position in your company within their first few months. To avoid this, HR tech tools can improve face-to-face (online) training, keep employees connected, and provide consistency.

Work Remotely With Teams

Digital transformation has undoubtedly made it easier for recruiters and HR personnel to continue onboarding new talent remotely.

Remote work can be isolating, especially as a new hire. HR can use their tech to make remote onboarding smooth and exciting.

With onboarding tech, HR or recruiters can seamlessly integrate new hires into the workspace. Workplace, Teams, and Slack are a few examples of tools you can use to connect your wider employee pool with new staff. It’s an effective way to welcome them and build familiarity.

Automated Communication

To improve retention, you will need to have onboarding technology that provides clear and concise communication. New hires appreciate having a precise idea of their roles and responsibilities and how they are supposed to achieve the company’s vision.

Most onboarding communication should come from a live recruiter or HR worker. This will give new hires peace of mind as automated communication, in this sense, may lead to more confusion and unease.

Do automate onboarding workflow, though. It is easier and time-effective for those in HR to have automated messaging and inquiries during this process.

Sign Paperwork Online

Sign Onboarding Paperwork Online

One mistake in the onboarding process is having the new employees first day revolve around signing paperwork. They miss opportunities to interact with others and meet with their direct manager.

Onboarding tech allows them to receive important employee forms and other essential documents on their mobile device or laptop. They can sign them with their e-signature, making it quick and easy for HR to store and access these documents for future use.

Gather Feedback

Your HR department needs to gather data and key insights into how new hires perceive their onboarding process. Giving feedback is something any employee wants to do as fast as possible, so use easily accessible and quick tools.

A rating chart is one feedback tool you can employ to gather these insights. An employee can rate their onboarding experience from 1-5 stars. You could also use an automated survey to determine their satisfaction and where improvements can be made to increase retention during onboarding.

Final Thoughts

The onboarding process can be overwhelming for new hires and a gruelling one for HR. By investing in onboarding technology, you will give your operation the tools to ensure new employees are well equipped from the beginning.

A positive and convenient onboarding experience is a significant first step to welcoming new employees and keeping them around for the long haul.

If you are interested in learning more about onboarding technology and how it can improve retention in your organisation, click here.