Technological advancement in the field of Artificial Intelligence and Machine Learning has led to an increase in the use of HR software in the recruitment process. It is projected that the global HR market will be worth $30 billion by 2030 and the size of key software used in HR will increase by 9.4% from 2017 to 2025.
HR technological tools offer several advantages but it is often a challenge to get leadership buy-in. It is therefore crucial that you build a strong business case in order to obtain approval.
Identify The Problems That HR Is Facing At Your Organisation
The first step in building your business case is to identify the problems or challenges in the existing HR strategies in your team. You need to demonstrate how an HR platform will solve these problems and make existing strategies more efficient.
Some of the questions you can ask yourself and your team include the following:
- What are the major challenges that our HR team is currently facing?
- How will software help in overcoming these challenges?
Ensure That The Aims Of The Platform Align With Company Vision
Every company has a unique set of strategies and goals that they would like to achieve. It may sound like a great idea to invest in technology, but leadership will never agree if the technology does not align well with the company’s vision.
You need to clearly define the aims and objectives that you would like to achieve with the HR software. You can define these in various ways but they need to be purposeful, action-based and attainable.
You then need to ensure that these objectives align well with your company’s overall strategies and vision. You can ask yourself and your team these questions:
- What are the aims and objectives that the software can achieve?
- Do they fit into the company’s vision?
- How will these objectives contribute towards achieving the company’s overall strategies?
Analyse The Benefits Of Investing In HR Software
In this step, you need to evaluate the benefits of the software. There are various companies that can provide you with similar software but you need to find one which best suits your needs and that is most cost-effective. As an example, you can do your research online and google “HR software South Africa”.
You can then compare the different available solutions. At the end of this step, you need to know which software will benefit your organisation the most and how much it will cost. You also need to have a clear schedule for implementation of the software and training that needs to be provided on using it.
It is also essential to know which metrics you will use to determine the return on investment. You can make some cost calculations and estimate how much return is expected within the first 6 months, 12 months, and in the longer term.
Leadership tends to invest in a technology only if they see the profits that can be expected in the short and long terms. Therefore, the cost evaluation is a crucial step in preparing your business case which might be the deciding factor in obtaining leadership buy-in.
Communicate With Leadership
Once you have done the research with your HR team and decided which software you want your organisation to purchase, the next big step is to start communicating with leadership.
You can send them an email stating the objectives of your HR team for the year, and which software will help them in achieving these goals. You can also outline the key points on how the software will allow you to solve the current challenges within the HR team.
The most important thing in your email is to ask them for a meeting to present your business case.
Present Your Business Case
After all the efforts you and your team put into the research and evaluation of the HR software, it is finally time to present your business case to leadership.
Your presentation may be in the form of PowerPoint slides and need to include key information which you have obtained.
A good strategy would be to start by giving your audience an overview of how your HR team is currently operating. Provide them with a list of shortcomings in these existing strategies and how the new software will solve these issues. Your audience also needs to have key information on the projected return on investment.
Software Is Now Indispensable In HR
It is a known fact that software has become an essential tool in the HR industry. It helps you to stay ahead of the curve and become profitable in the long term.
Research and cost evaluation are important steps in building a business case. The steps provided above will help you in building a strong case and getting leadership on board.