8 Features To Look For In Employee Onboarding Software

With the right onboarding software in your HR tech stack, you lay the groundwork for exceptional employee engagement from the start.

8 Features To Look For In Employee Onboarding Software

Smart companies are investing in onboarding software to improve employee experience and reduce new talent turnover. After all, the average global cost-per-hire currently stands at the equivalent of a whopping $4,000+, which accounts for 15% of all HR expenses.

As such, it only makes sense to provide a consistent onboarding experience and create more productive employees straight out of the gate.

How to Choose Onboarding Software That Boosts Employee Engagement

Onboarding software should allow you to give employees an incredible welcome experience through automated and consistent onboarding and offboarding workflows. With this in place, you can expect to see a 25% decrease in new employee turnover and have new employees fully productive 35% faster.

So, what should you be looking for in onboarding software? Here are 8 features that should be at the top of your list when you start shopping around:

1. Document eSigning

New employees should be able to complete and sign documents online. Implementing electronic signatures with HR software saves an average of two hours per document. That’s better for the environment as well as your bottom line. Research suggests that this functionality alone can save 10 hours of people operations team management per new hire.

Employee Onboarding Software

2. Prebuilt Templates

Did you realise that people who did not have a positive new hire user experience are two times more likely to seek a different opportunity in the near future? A system with prebuilt three-, six- and nine-month onboarding templates that are ready to edit and use for your onboarding requirements can pave the way for a much more rewarding experience for you incoming workforce off the bat.

3. Location and Worker Specific Workflows

Statistics show that after the initial onboarding experience, one in five new hires is unlikely to recommend the employer to a friend or family member. Onboarding software that sends custom workflows based on your employees’ worker type or their joining location will allow them to settle in more easily and reduce the cookie-cutter or irrelevant nature of the experience that puts off many new recruits.

4. Automatic Assignments

One out of five new employees is confused about how to proceed during the new hire onboarding process, while one out of six finds onboarding systems not user-friendly. Software that automatically assigns tasks to human resources business partners and managers to complete throughout the onboarding process can address this pain point and reduce the impact thereof significantly.

5. Effortless Document Uploads

Almost 50% of employees agree that HR processes often progress much too slowly for their liking. This includes frustrating manual tasks like sharing identity documentation and proof of qualifications such as certificates, etc. Choose onboarding software that makes the collection and storage of all of your employees' critical information effortless.

6. Efficient Workflows

Ideally, your onboarding software should allow workflows to be assigned automatically based on certain actions that take place. For instance, when an employee is scheduled to leave the company, the offboarding process should be triggered automatically. This may include an official handover to a new employee, return of company property, and an exit interview, for instance.

Onboarding Experience

7. Budget-friendly Pricing Tiers

Getting leadership buy-in for HR software normally means coming to the table with a predictable, scalable pricing structure. A good onboarding software option will allow you to choose a tier that suits the size and nature of your business. After all, a newly established SME has vastly different HR needs than a multinational corporation that’s been in existence for decades.

8. Dynamic Data Flow

Onboarding software should allow for dynamic data flow from your existing human resources information system or enterprise resource planning tools so you can take ownership of your data and ensure data integrity at all times. After all, investing in more HR software only makes sense if it is going to make the lives of your team members easier in the long run. The fewer hassles, the better.


With the right type of onboarding software in your HR tech arsenal, you can lay the groundwork for exceptional employee engagement from the moment they accept the role.

Look out for a platform that allows for frictionless integration with your existing people platform and ticks all those operational boxes. Automated, consistent onboarding and offboarding workflows is the way forward - is your company on board with &Team?